Employee timesheets

Employers can add employee timesheets by signing up or logging into their Payroller account.  Streamline the payroll process when you follow the steps below:

1. Click on the Timesheets section and then click the ‘Add Timesheet’ button
2. Select the relevant employee 
3. Enter the employee’s start and finish times for each day worked
4. Add any meal or rest breaks
5. Review and confirm the accuracy of the created timesheet
6. You can save the timesheet or approve it. 

You can automatically make pay runs direct from approved timesheets.  This saves time and ensures accurate payment of wages.

Employers can view and manage employee timesheets in one place. 
Log in to your Payroller account and navigate to the Timesheets section.  Here, you can view timesheets submitted by your workers and edit timesheets. 
You can also make employee timesheets using our free timesheets app. 

Your employees can easily clock in and out of shifts using our free time tracking app for employees. 
You can make sure that your staff are working their agreed upon hours and within overtime limits.

Yes, employers and managers can view and make employee timesheets from anywhere. Remote access saves your business time and provides your management flexibility.

Payroller timesheets integrate seamlessly with Single Touch Payroll reporting and staff scheduling.

You can allocate and schedule shifts for workers using our rostering system.  As an employer, you can make timesheets. Employees can also submit timesheets based on tracked hours in the free timesheets app.

Then, generate pay runs based on approved timesheets with our automated features.  Payroller helps your small business from scheduling to payroll in one solution.

How often you fill out a timesheet depends on your business’s payroll process. Some do it weekly, which is the most common, bi-weekly for pay periods occurring twice a week, and monthly for salaried employees. Hourly workers might submit timesheets more often than salaried ones. Smaller companies may be more flexible, while larger ones have set deadlines.

From an employee’s perspective, they need to notify a supervisor as soon as possible with a written explanation and supporting evidence of worked hours. Employers would consider the explanation and any available documentation, then edit the timesheet affected. If the reason is found invalid, the employer may deduct payment for the missed time.

In Australia, there’s no blanket legal requirement for businesses to use timesheets specifically. However, the Fair Work Act 2009 mandates that employers keep accurate records of employee hours worked for payroll and compliance purposes.

Clearly communicate timesheet policies and procedures to your employees. This includes explaining what information needs to be recorded, submission deadlines, and how to handle missed punches. Consider providing training on how to properly fill out timesheets.

While immediate managers should regularly validate timesheets, conducting occasional random audits of timesheets can help deter time theft or inaccurate entries. Implement a system where timesheets need approval from a supervisor before being submitted for payroll processing. This adds an extra layer of verification.