Learn how to set up your employees for specific pay periods in Payroller

Learn how to set up your employees for specific pay periods in Payroller with our simple guide below. Correctly configuring payroll settings is essential for smooth processing, especially when onboarding new employees, ensuring all payroll processes run efficiently.

If you have employees who are paid in separate pay periods, you can set this up in Payroller.

Firstly, you need to choose what pay period your employee belongs in.

Step 1: To do this, go to ‘People’.

Step 2: Select the settings wheel on your employee card.

Step 3: Select ‘Employment Details‘.

Step 4: Go to the ‘Employment’ section.

Step 5: Under Pay Period, select which pay period the employee belongs to. You have the choice between All, Weekly, Fortnightly, Monthly, or Quarterly.

Step 6: ‘Save’ and ‘Close’ those changes.

Repeat for more employees if needed.

Step 7: Return to ‘Payroll & STP’.

Step 8: Click on ‘+New Pay Run’.

Step 9: Select the relevant pay run period.

Your employee will show in this pay run period.

Proceed with the pay run as normal.

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Employees outside of the pay period

If you choose a different pay period to your employees’ pay period your employee will be hidden.

In this example, as Edsyll is set in a Weekly pay run period, he will not appear on this Quarterly pay run period.

Inputting Wages for Casual Employees

Once an employee’s details are added, you can input their wages and make necessary adjustments. For casual employees, Payroller offers flexibility in wage setup:

• During employee setup, input any value or zero for weekly work hours.

• Adjust ordinary work hours when creating new pay runs.

• Add extra hours or differential pay rates (e.g., weekend rates) in either the employee pay template or directly during pay run creation. Ensuring the employee’s pay template aligns with their working schedule can save time in future pay runs.

Learn more about our useful features and functions in Payroller with our other handy guides:

Setting up 2FA on a new mobile phone device

Make an online tax file number (TFN) declaration

Finalise reporting for the financial year

Make quarterly pay runs

Set employees up on different pay periods

Approve leave requests made by employees in the Payroller Employee mobile app

Discover more tutorials for using Payroller

Learn more about useful features and functions in Payroller with our simple user guides.

Try Payroller for free and get started setting up employees for STP and payroll.

With a subscription to Payroller, you can access full features across both web app and mobile app. Learn more with our Subscription FAQs.