Scheduling software for healthcare clinics & practices

Yes. Payroller lets you assign each staff member a role when you add them to the system. You can then build shifts by role, filter the roster view by clinician type, and manage each group’s schedule independently, all while still having a unified view of the whole clinic when you need it.

Payroller’s calendar grid gives you a clear view of all upcoming shifts across every role. Unfilled shifts and coverage gaps are visible before you publish. AI rostering also flags conflicts and scheduling issues automatically, so you can resolve them before the roster goes out to staff.

You can update the affected shift and republish in seconds. The whole team is notified instantly through the Employee app and email, so there’s no confusion about who is covering and no risk of a clinician arriving expecting a colleague who isn’t coming.

Yes. Payroller supports flexible shift lengths and can accommodate varying availability patterns. Staff receive their shifts via the Employee app and can confirm availability directly. For staff with consistent schedules, recurring shifts and templates allow you to build the pattern once and reuse it each week.

Staff clock in and out of shifts via the Employee app, recording actual hours separately from scheduled hours. Practice managers review and approve timesheets before they flow into payroll, so pay always reflects what was actually worked.

Because timesheets record actual clock-in and clock-out times rather than just the originally scheduled hours, any changes to the working day are captured accurately. Payroll is calculated from approved actual hours, not from the original roster, preventing overpayments or errors when the schedule has changed on the day.

Yes. Because hours flow directly from approved timesheets into payroll—rather than being re-entered manually—there’s no opportunity for transcription errors or mismatched records between what staff worked and what they’re paid. This is particularly valuable for practices with large part-time workforces where variable hours are the norm rather than the exception.

Yes. Payroller is well-suited to the casual and part-time staff mix common in restaurants. You can set variable shift lengths, assign different pay rates by role or employee type, and manage multiple staff categories within the same roster.

Yes, Payroller is integrated with Xero. By connecting your Xero account to Payroller, you can easily export and share payroll information cross-platforms.