Time tracking software for consultants
Track consultant hours accurately with Payroller’s simple timesheet software built for small consultancies with staff on hourly or part-time arrangements who need reliable daily time records and a clean connection to payroll.
Log hours on mobile or web, add notes on client work, and submit weekly timesheets without the end-of-week scramble.
By clicking Try for Free, you agree to our terms of service and privacy policy.
Everything a small consultancy needs to track staff hours
Payroller is built for small and boutique consultancies where the focus is on client work. Consultants can log their daily hours from mobile or web, add notes to describe what they were working on, and submit for approval in one step. Managers or principals review all entries in one view and approve them before they feed into payroll.
For consultancies that currently manage time in spreadsheets, Payroller removes that friction and replaces it with a fast, accessible process that works from any device.
Daily Time Entry with Client Notes
Consultants log hours and add notes describing client tasks as they work, not hours later from memory.
Simple Mobile Submissions
Enter and submit timesheets from any device, from the office, from home, or between client meetings.
Hours Synced Directly to Payroll
Approved timesheets connect to payroll automatically. No manual re-entry, no reconciliation at period end.
Don’t just take our word for it.
Timesheets made simple
- 5 minute setup
- 30-day money-back guarantee
- No contract period
Create your free account now!
*By clicking “Try For Free“, you agree to our terms of service and privacy policy.
Capture hours against client work before the detail gets lost
Consultants work long, varied days—workshops, discovery calls, report writing, travel, follow-up emails—and the common thread is that none of it happens at a desk with a timer running. Time gets lost not because consultants don’t intend to record it, but because the moment to do it never arrives until it’s too late to be accurate.
From the Employee app on their phone, a consultant logs their start and finish time for the day and adds a note describing what client work the hours covered.Â
Make timesheet submissions simple
The most reliable timesheet system is the one that creates the least friction. For consultants who are already stretched across multiple engagements, client obligations and internal work, a cumbersome time-tracking process is the first thing to get skipped.
Managers receive all submitted timesheets in one dashboard at the end of the week. The full team’s entries are visible in one view—no consolidating spreadsheets, no individual emails to check.
- Mobile and web entry from any location
- One-step submission for staff, one-step approval for managers
- All timesheets held centrally with full history accessible at any time
Maintain accurate time records that support client transparency
Clients on retainer or hourly engagements expect to understand what they’re being charged for. Even where Payroller doesn’t generate client invoices directly, having accurate, consistent timesheet records is the foundation for whatever billing process the consultancy uses.
When hours are logged daily with notes, and reviewed and approved by a manager before payroll runs, the consultancy has a reliable internal record of time spent per staff member per period. Those records can be cross-referenced against client engagements, used to support billing conversations, or reviewed when scoping future work of a similar type.
85 % of our users run their first payroll in under 15 minutes.
Frequently asked questions about time tracking software for consultants
Does Payroller support per-client billing or invoice generation from timesheets?
No. Payroller tracks staff hours for payroll purposes, and it does not support per-client billing codes, retainer management, or invoice generation tied to logged hours. Payroller is best suited to consultancies that need accurate staff hour records for payroll, with notes for internal client context.
Can consultants add notes to describe what client work the hours covered?
Yes. Each timesheet entry supports notes, allowing consultants to record context about client tasks, engagements, or work types alongside their hours. This gives principals and managers qualitative visibility over how time is being spent. This is useful for internal oversight even when client billing is handled separately.
Can consultants log hours from their phone between client meetings?
Yes. The Employee app lets consultants enter their hours from any mobile device—from the office, from home, or on the way back from a client site. Entries are submitted directly to the manager’s dashboard and visible in real time.
Can staff enter hours daily or in one weekly session?
Either works. Some consultants prefer to enter hours at the end of each day while the details are fresh. Others prefer to complete the week’s entries in one session before submitting. Payroller supports both approaches. The app is accessible enough to make daily entry easy, but doesn’t require it.
How does the approval process for hours work?
All submitted timesheets for the pay period appear in the manager or principal’s dashboard in a single view. Each entry shows the staff member, date, hours and notes. Managers can approve or flag entries individually. Staff can correct and resubmit flagged entries from the Employee app, keeping the exchange within the platform.
Once approved, Payroller’s payroll automation uses those hours to calculate pay, generate payslips, and report to the ATO via Single Touch Payroll.
Can I share my Payroller account?
Yes. Payroller is well-suited to the casual and part-time staff mix common in restaurants. You can set variable shift lengths, assign different pay rates by role or employee type, and manage multiple staff categories within the same roster.
Does Payroller integrate with other platforms?
Yes, Payroller is integrated with Xero. By connecting your Xero account to Payroller, you can easily export and share payroll information cross-platforms.
Resources for employee scheduling
Get started today and experience the many benefits of Payroller for small businesses.
Try it now for free!
Payroll made accessible
- 5 minute setup
- 30-day money back guarantee
- No contract period
Create your free account now!
*By clicking “Try For Free“, you agree to our terms of service and privacy policy.