Time tracking for engineering teams

Track engineering staff hours accurately with Payroller’s simple timesheet software built for teams that move between office and site, work across multiple projects, and need a clean connection between logged hours and payroll.

Engineers and site staff log hours daily from their phone. Project managers see submitted entries in one view. Approved hours flow directly into payroll.

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SIMPLE TIME TRACKING WITH QUICK SET-UP

Everything an engineering firm needs to track staff hours

Payroller is built for engineering teams that split their time between the office and the field. Design work at a desk one day, site inspection the next, project meetings in between. Staff can log their hours from wherever they are and add notes to describe what they were working on. Managers see all submitted entries in one place and can gauge how hours are tracking across the team before the period closes.

Approved hours connect directly to payroll, keeping pay accurate and reducing the manual reconciliation work that typically falls on practice managers or business administrators at the end of each pay cycle.

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MOBILE ENTRY FOR SITE ENGINEERS

Record site hours and project details

Site engineers are away from a desk for most of the working day. Asking them to reconstruct their hours at the end of the week from memory, or to carry and return a paper timesheet, introduces inaccuracy that compounds over a pay period. Hours get rounded, site time gets underreported, and project managers work with numbers that don’t reflect what actually happened on the ground.

Payroller’s Employee app puts timesheet entry on the engineer’s phone. The moment a site visit ends, engineers can log the start and finish time, add notes describing the work, and submit.

PROJECT MANAGER VISIBILITY

Give project managers a clear view of team hours

Engineering projects run on tight labour budgets. Payroller gives project managers a live view of all submitted and approved timesheets across the team from a single dashboard.

At any point in the pay period, a manager can see how many hours each team member has logged, read the notes they’ve added, and form a view of whether time is tracking as expected.

PAYROLL ACCURACY

Connect approved hours to payroll

Engineering firms typically carry a mix of salaried engineers, hourly graduates, part-time technical staff, and casual workers. Reconciling timesheets with payroll manually for a team like this at the end of every pay period is a consistent source of administrative friction and error risk.

Once a timesheet is approved, those hours feed into a pay run with no re-entry required. Payroll automation calculates pay based on each staff member’s stored rate and approved hours, generates STP-compliant payslips, and reports to the ATO automatically.

85 % of our users run their first payroll in under 15 minutes.

If you are a small business and with one employee, this software is fabulous. All you need, on your phone, access from any computer. Calculates everything for you. Can’t say enough good things about it.

Very easy to set up and use and for me who is limited on IT knowledge, thats a bonus

Really simple to use for a small business such as mine and with just enough features on the plan I have for my needs. Been on it since STP took off a couple of years ago and highly recommend it.

Payroller has made setting up our payroll simple! Like so simple anyone can do it! Definitely recommend it!

Easy to use and fantastic for a small business with a few employees.

Frequently asked questions about scheduling software for NDIS providers

Does Payroller support cost code or project phase allocation?

Not currently. Payroller does not support formal cost code entry, budget-versus-actual reporting, or automated project phase tracking. Staff can add notes to each daily entry to describe what type of work the hours covered, and managers can review those notes alongside the logged hours.

For firms requiring integrated project cost management, dedicated platforms like Deltek or Workflowmax are built for that. Payroller handles the employment-side foundation: accurate daily hours and a clean path to payroll.

Can site engineers log hours from their phone while on site?

Yes. Engineers enter their start and finish times and add any relevant notes directly from the Employee app on their mobile device. Entries are submitted immediately and visible to project managers in real time.

Can staff log hours against multiple activities in a single day?

Staff enter a single start and finish time per day per timesheet entry, with notes to describe what the hours covered. For engineers who work across distinctly different activities in a single day and need those separated, multiple entries can be submitted for the same day.

Can managers approve or flag individual timesheet entries?

Yes. All submitted timesheets across the team are visible in the project manager’s Payroller dashboard in a single view. Managers can see each team member’s entry with the date, hours, and notes.

Managers can approve or flag each entry individually. Staff whose entries are flagged can correct and resubmit from the Employee app, keeping the correction exchange within the platform.

Can I manage salaried and hourly engineering staff in the same account?

Yes. Payroller handles multiple employment arrangements within the same account—salaried staff, hourly graduates, part-time technical staff and casual workers can all be managed together, with payroll calculated according to each individual’s stored details.

Can I share my Payroller account?

Yes. Payroller is well-suited to the casual and part-time staff mix common in restaurants. You can set variable shift lengths, assign different pay rates by role or employee type, and manage multiple staff categories within the same roster.

Does Payroller integrate with other platforms?

Yes, Payroller is integrated with Xero. By connecting your Xero account to Payroller, you can easily export and share payroll information cross-platforms.