What is a payslip? Make compliant salary slips for free

Keeping records of hours worked and wages paid is an important part of protecting workers from wage theft. As a business owner, you know your employees are your greatest asset. You want to keep them happy and healthy, and you want to make sure they’re paid fairly for the work they do.

The Fair Work Act 2009 and the Fair Work Regulations 2009 require employers to keep accurate records of hours worked and wages paid to each employee. These regulations also stipulate that employers must issue payslips to each employee, including the total amount of hours they worked, leave taken, and balance of remaining leaves.

Make a payslip easily with our online payslip generator.  Our payslips are legally compliant, and can be automatically generated straight from your business payroll.

Here are some of the events/scenarios where payslips may vary:

• When employers are required to settle superannuation contributions
• The amount of the contribution made by the employee
• The name, or name and number, of the superannuation fund the contributions were made
• When an employee is paid at an hourly rate
• The regular hourly rate pay
• The number of hours paid at that specific rate
• The amount of payment done within the rate
• When an employee is paid on an annual salary rate, the pay is on the last day of the pay period.

When preparing payslips for employees, Australian employers should be aware of the following:

1. Use printable payslips. Your employees may have different computers, printers, and internet speeds. It is important that you provide a printable PDF version of your payslip that anyone can download and print out.  You can generate payslips instantly from payroll with Payroller software.
2. Ensure your employees can access their payslips easily and privately. This means that any personal information in your payslip should not be accessible by anyone other than the employee who is being paid by you.  Your staff can view their payslips on their own Payroller employee mobile app for free when you use Payroller software.

Payslips are required to keep track of your employees’ earnings and how much they have been paid. Creating employee remuneration reports can also help you track what employees should be receiving every pay period. This allows you to ensure that you are paying them their correct wages and also helps you to avoid any disputes or legal issues down the line.

Employers can issue easy and compliant payslips to employees with one click using Payroller straight from a completed pay run. Employee payslips can be emailed to workers or printed out.   Payroller makes it so simple to make, view and edit payslips which is ideal for self-employed businesses. 

It’s simple to show annual leave and sick leave balances on payslips using Payroller.  Navigate to Payslip settings on mobile app or web app.

Your employees can view payslips from your small business in our free Payroller employee mobile app. The Payroller self-service employee app also allows your workers to request and manage leave, view earnings & PAYG withholding, and manage rostered shifts with our integrated staff scheduling features.

YTD refers to ‘year-to-date’ and represents the total amount of earnings, deductions and PAYG taxes from the start of a financial year to the current pay period on a payslip.  In Australia, year-to-date or YTD amounts are the running totals or cumulative view from the 1 July or start of the financial year. Employee payslips usually list the following:YTD earnings are the total gross income earned by an employee from the start of a financial year to the current pay periodYTD deductions shows the total amount of deductions from the beginning of a financial year.YTD taxes or PAYG withholding represents the total amount of taxes that have been withheld from the employee’s pay from the start of the financial year.

In Australia, employers who don’t issue compliant payslips to employees can be subject to fines or infringement notices. The Fair Work Ombudsman may enforce various penalties particularly for repeat offenders and other Fair Work non-compliance issues like wage underpayments.

Yes, it’s simple to access the history of employee payslips or employee earnings & PAYG withholding in the ‘Payroll Activity Summary’.  Employers can log in to Payroller web app or mobile app and see records of any adjustments made in the ‘Finalise STP’ screen of previous pay runs. Follow the steps below:Step 1: Log in to payroller.com.auStep 2: Select ‘Reports’.Step 3: Select ‘Payroll Activity Summary’.Step 4: Select the employee and select the period.Step 5: Select ‘View’.Step 6: Select the download icon or the print icon on the top right to download or print.Your employees can also view their payslips conveniently in a dedicated employee mobile app.